Real Estate Coordinator – Administrative & Financial Support

Key Responsibilities

Administrative and Financial Coordination

• Manage and coordinate administrative and financial activities related to the Italian real estate portfolio.
• Prepare and follow up on manual payments, purchase orders, supplier activation, and related financial documentation.
• Review, monitor, and approve rent invoices, service charges, turnover rent, and other lease-related costs.
• Coordinate with Finance on annual declarations and financial obligations linked to lease agreements.
• Support the preparation and monitoring of forecasts and other real estate-related budget items.
• Ensure compliance with contractual payment obligations, including deposits, bank guarantees, and rent-related commitments.

Lease Administration and Documentation

• Contribute to the preparation of commercial LOIs (Letters of Intent), business plans, and related presentation materials.
• Maintain accurate and up-to-date lease records in internal systems, shared folders, and real estate management tools.

Systems and Data Management

• Update and maintain real estate data in systems and other relevant platforms.
• Ensure accuracy and completeness of all lease, payment, supplier, and opening-related data.
• Track opportunities received from brokers, ensuring proper recording and visibility within the team.

Operational Support to Store Openings and Portfolio Activities

• Support the coordination of lease-related activities connected to new openings, renewals, break options, relocations, and storage solutions.

Reporting and Presentations

• Prepare regular reports, analyses, and presentations to support decision-making within the Real Estate team.

Your Profile

• Degree in Business Administration or Real Estate, and/or equivalent training in Property Law;
• Professional experience, ideally in commercial leasing or real estate back office;
• Strong communication skills in both Italian and English (written and spoken);
• A digital mindset with a strong affinity for data, systems (databases), and excellent MS Office skills (Excel + Powerpoint;)
• Characterized by structure, diligence, and independence, with a keen eye for detail;
• Strong analytical skills;
• Proficient in administrative tasks, including contract management, planning and coordinating shop openings, and managing database systems.

What We Offer

Rituals provides an ambitious and results-oriented work environment, where you will have the opportunity to leverage your talents and grow professionally.

• Permanent contract
• The gross annual salary will be determined based on the candidate’s experience and skills, within a salary range of €28.472 to €36.820

Do you want to know more about Rituals? Check our LinkedIn profile https://www.linkedin.com/company/rituals-cosmetics-italia/?viewAsMember=true